Agenda and minutes

Environment and Regeneration Committee
Wednesday 10 June 2020 4.00 pm

Venue: remotely - Remotely. View directions

Items
No. Item

ER80/19

Notice and Summons of Meeting

Minutes:

The Director of Envronment and regeration read the Notice and Summons for the meeting.

ER81/19

Member Attendance and Apologies

Minutes:

The Director of Environment and Regeneration completed the roll call. Apologies were received from Councillor Burke.

 

ER82/19

Declarations of Members' Interests

Minutes:

There were no Declarations of Interest.

 

Chairperson's Business

ER83/19

Tribute to Outgoing Mayor

Minutes:

The Chair paid tribute to the previous Chair and Deputy Chair of the Committee, Councillors Tierney and McCann. He expressed his excitement to work with Councillor Tierney as Mayor and Councillor McCann within the Committee.  He congratulated the Deputy Chair, Councillor Carr on his appointment and welcomed all new Committee Members as he looked forward to the challenging year ahead.

 

ER84/19

Covid19 Works on the Quay

Minutes:

The Chair informed Members that he had been contacted by partially sighted Members of the Community in relation to concerns they had expressed surrounding kerbs within the work on the Quay.

 

The Director of Environment and Regeneration responded that she was aware of these complaints and had passed the details onto the Divisional Road Managers who will consider the issues raised as part of the scheme.

 

Councillor Reilly voiced concerns on a traffic management issue which had been highlighted by business owners within the Bond’s Hill area who felt there had been no consultation with them on the scheme. The Director of Environment and Regeneration undertook to bring this issue to the attention of the Department of Infrastructure and the Department of Communities.

 

The Chair expressed his disappointment that businesses had not been adequately consulted.

ER85/19

Pipe Bomb Attacks

Minutes:

The Chair commended the work of the PSNI in recently removing handguns, ammunition and bombs from the streets. He condemned the recent pipe bomb attack in Lincoln Courts, adding that there was no place for this type of behaviour in any community.

 

ER86/19

Kilfennan Valley Park

Minutes:

The Chair condemned recent vandalism in Kilfennan Valley Park which had taken place within the past few Days.

 

The Director of Environment and Regeneration expressed her disappointment at these events and stated that Officers had been in contact with local community representatives and the PSNI.

 

ER87/19

Staff Rest Areas Within Recycling Centres

Minutes:

The Chair requested a response from Officers concerning reports that Council staff at recycling centres had been forced to take breaks in areas which contained batteries and other hazardous materials.

 

The Head of Environment reassured Members that this was not the case, adding that Council provided adequate welfare facilities which had been recognised by the NIEA and HSENI. He added that he was happy to discuss this individually with Members if they wished.

 

ER88/19

Allocation of Funding from Department of Communities

Minutes:

Councillor Duffy commented that there had been some misinformation

circulating in respect to the allocation of funding received by Council. She

commented that whilst Council had hoped to receive £2 million, they had bid

for £1.5 million from the Department of Communities, £500,000 from DAERA

and £100,000 from CEFA. She commented that the final award from the

Department of Communities was just under £1.3 million.

 

She congratulated the Minister for Communities in terms of bringing forward that pot of money and stated that she hoped that confused parties had sought the clarity they needed from the Minister on this matter, adding that she had not suspected foul play from the Minister as a few members had indicated.

 

Councillor Reilly referred to the shortfall in the funding allocated by the Department of Communities and highlighted the need for Council to endeavour to obtain all funding possible.            

 

ER89/19

Request for a Special Meeting of Environment and Regeneration Committee

Minutes:

Alderman McCready suggested the organisation of a special meeting of the

Environment and Regeneration Committee to specifically discuss the

following:

 

-      The issue of signage at recycling centres requiring proof of address from members of the public. Alderman McCready stated that there had been some ambiguity regarding this signage, that it was unclear who had ordered its erection and then its removal and why. He also requested information on the disciplinary action which had occurred as a result of staff sharing photographs of the signage on social media.

-      The issue of the disposal of commercial waste at recycling centres. He requested information on Council’s Policy on this and information on Council’s current policy on charging for commercial waste disposal.

-      The issue of waste from areas outside the Council District. He asked for information on Council policy on this.

Councillor McKinney congratulated the Chair on his appointment. He questioned the monitoring of commercial waste coming into recycling centres and if hazardous material such as asbestos and lead paint were monitored. He agreed that charging for the disposal of commercial waste could be a potential revenue stream for Council. He added that Council should be tackling the issue of users from other Council areas such as Causeway and Fermanagh using the Centres in the District and not just users from Donegal.

 

Councillor J Boyle expressed support from the SDLP to organise a special meeting to explore these issues further.

 

Councillor Jackson expressed support for the Chair in his new role. He explained that he felt the Head of Environment had already provided an explanation for the signage issue. However, he stated he was not in opposition to a special meeting if there was a need for more discussion.  In relation to the issue of users from other areas using Council facilities, he highlighted that there was a report dealing with that issue at today’s meeting and did not see the requirement for a special meeting to discuss this.  He expressed concerns that placing barriers to these users would increase fly tipping. He stated that commercial waste customer already paid for this service and placed his trust in Council staff to dispose of this appropriately.

 

The Chair expressed his support for the proposal.

 

Alderman Ramsey commented that he had intended to raise the contamination of blue bin waste as an issue within Chairperson’s Business but was happy to postpone this to be discussed at the special meeting also.

 

The Director of Environment and Regeneration explained that whilst she was welcomed a special meeting being arranged, advice would be needed from HR on disciplinary issues as this was a confidential matter. The Chair agreed with this point.

 

Councillor Edwards requested an update on the current arrangement for recycling facilities in the wider Castlederg area and requested that this be included on the Agenda for the special meeting.

 

Alderman Kerrigan congratulated the Chair on his appointment and concurred with concerns about the recycling facilities at Killen.

 

Councillor Reilly requested that a report also  ...  view the full minutes text for item ER89/19

Matters Arising from Minutes

ER90/19

Muff Glen Footbridge (ER65/20)

Minutes:

In response to a request from Councillor Fleming the Director of Environment and Regeneration undertook to bring a report to the July meeting to update members on the Muff Glen footbridge.           

ER91/19

Correspondence Received from the Minister for Infrastructure (ER59/20)

Minutes:

In response from Councillor Jackson for an update on works on the Peace Bridge, the Director of Environment and Regeneration undertook to raise the issue with the Divisional Roads Manager and would follow this with a letter to the Minister should the response be insufficient.

 

ER92/19

Climate Change Emergency Pledge pdf icon PDF 140 KB

Additional documents:

Minutes:

The Director of Environment and Regeneration presented the above report, a copy of which had been previously circulated to Members.  She advised that the purpose of the report was to seek Members’ approval to make a Climate Change Emergency Pledge, supported by an action plan formalising Council’s commitment to its Declaration on Climate Change.

 

Councillor Durkan thanked Officers for the report. She highlighted the importance of climate emergency stating that it should underpin all decisions within Council. She suggested deferral of the report to allow the all-party working group for climate change to discuss improvement to the pledge and give feedback to Council Officers.

 

Councillor McHugh endorsed the pledge on behalf of Sinn Feín and queried the planning implications of the report.   He also supported Councillor Durkan’s proposal.

 

In response, the Director of Environment and Regeneration clarified that the pledge should be considered by all aspects of Council business. She clarified that the Local Development Plan made many references to climate emergency. She informed Member that the Climate Emergency plan would be presented to the July Committee and agreed that Members comments could be taken on board and the pledge be updated and presented alongside the plan during the July Committee meeting.

 

The Committee

 

Recommended       that Council approval of the Climate Change Emergency Pledge and Action Plan be deferred to the July Committee meeting to allow Members of the Working Group on Climate Change time to inform Officers of any improvements to the pledge that they would feel are appropriate.

 

ER93/19

Street Naming and Property Numbering - Request for Development Name pdf icon PDF 171 KB

Additional documents:

Minutes:

The Head of Capital Development and Building Control presented the above report, a copy of which had been previously circulated to Members. He advised that the purpose of the report was to gain Members’ consent to name a new development at Skeoge Road, Derry.

 

The Committee

                                               

Recommended       that Council approve the adoption of the name Clon Dara Court for the housing development at Skeoge Road, Derry.

 

 

ER94/19

Probation Board - Graffiti Removal Partnership pdf icon PDF 168 KB

Additional documents:

Minutes:

 

The Head of Environment presented the above report to Members, a copy of which had been previously circulated.  He advised that the purpose of the report was to seek Members’ recommendations with regard to a proposal received from the Probation Board in terms of a partnership approach to deal with instances of graffiti across the City and District.            

 

Councillor McHugh expressed his favour of the agreement. He commented on the success a similar scheme in Belfast had experienced.                     

 

Alderman McCready also expressed his support for the partnership and commented on the positive knock-on effect it would have.

 

The Chair expressed his congratulations to the Head of Environment in securing this partnership and commented on some of the positive pieces of graffiti he had seen throughout the City and District in recent times.

                       

The Committee

 

Recommended       that Council support the development of a partnership arrangement with the Probation Board of Northern Ireland to deal with instances of Graffiti across the district.

 

 

ER95/19

Waiver of Burial Charges - Update Report pdf icon PDF 135 KB

Minutes:

The Head of Environment presented the above report to Members, a copy of which was previously circulated. He advised that the purpose of the report was to update Members with regard to the waiver of burial fees and to seek comments and recommendations on these arrangements.

                    

Councillor Jackson reminded Members that the previous Mayor, Councillor M Boyle had brought this forward as a Mayoral initiative to support bereaved families during the pandemic. He outlined her reasons of compassion for the initiative and proposed that the waiver remain in place until regulations for the number in attendance at funerals was relaxed.

                    

Councillor McHugh expressed support for the proposal.

                    

Alderman McKane stated that although this was a sensitive issue, Council should be mindful of its financial position. He highlighted that there had been no Covid deaths within the City and District in 3 days and urged close monitoring of the situation.

                    

Councillor Carr reminded Members that he had initially voted against this initiative, however he now felt that the waiver should stay in place until funeral restrictions were relaxed.

                       

The Committee

 

Recommended        that Council endorse the waiver of burial fees as outlined within the report with review to take place the Stormont Executive reviews the attendance at funerals.      

 

ER96/19

Bryson Energy pdf icon PDF 171 KB

Additional documents:

Minutes:

The Head of Capital Development and Building Control presented the above report to Members, a copy of which had been previously circulated. He advised that the purpose of the report was to update Members on the status of Bryson Energy and their position on Council’s representation of its Board.

 

The Committee

 

Recommended       that Council notes the content of the report.

ER97/19

Procurement of Council's Electricity Supplies pdf icon PDF 344 KB

Minutes:

The Head of Capital Development and Building Control presented the above report to Members, a copy of which had been previously circulated. He advised that the purpose of the report was to update Members on the outcome of the tender exercise to procure Council’s electricity supplies.

 

The Committee

 

Recommended        that Council notes the content of the report.            

 

ER98/19

Procurement of Council's Natural Gas Supply pdf icon PDF 342 KB

Minutes:

The Head of Capital Development and Building Control presented the above report, a copy of which had been previously circulated to Members. He advised that the purpose of the report was to update Members on the outcome of the procurement of Council’s Natural Gas Supply.

 

The Committee

 

Recommended       that Council notes the content of the report.

 

ER99/19

Fuel Oil Stamp Saving Scheme pdf icon PDF 133 KB

Additional documents:

Minutes:

 

The Head of Capital Development and Building Control presented the above report, a copy of which was previously circulated to Members. He advised that the purpose of the report was to update Members on the status of the Public Health Agency’s (PHA) funding for the Council’s Fuel Stamp Saving Scheme.

 

The Committee

 

Recommended        that Council notes the content of the report.

 

ER100/19

Mobuoy Update pdf icon PDF 165 KB

Additional documents:

Minutes:

The Director of Environment and Regeneration presented the above report, a copy of which had been previously circulated to Members. She advised that the purpose of the report was to update Members in relation to the DAERA’s progress in the remediation of the Mobuoy Road illegal landfill site.

                       

In response to a question form Councillor Fleming, the Director of Environment and Regeneration clarified that the DAERA Minister was now agreeable to a virtual meeting with Members. She suggested all Members of the Committee would be invited and that this would be arranged as soon as possible.

 

The Committee

 

Recommended       that Council notes the content of the report.

 

ER101/19

Republic of Ireland Vehicles at Recycling Centres pdf icon PDF 159 KB

Minutes:

The Head of Environment presented the above report, a copy of which had been previously circulated to Members. He advised that the purpose of the report was to provide Members with an update regarding the number of Republic of Ireland vehicles accessing Councils recycling facilities.

 

Councillor Boyle stated it was important for Members to clarify the aspects they wanted to be discussed at the special meeting. He stated that he felt more information was needed on the vehicle recognition system used by Council, financial impacts of waste, the cost to dispose waste and the percentage of waste that comes from different Council areas. He asked Officers to clarify if there was an intention to keep security staff on the gates of recycling facilities and for how long, he expressed he was keen for them to continue the recording of vehicles coming to recycling centres and origins.

 

Alderman McCready concurred that a financial breakdown would be required at the special meeting.  He clarified that the terminology should relate to vehicles outside the Council jurisdiction not just vehicles from the Republic of Ireland.

 

In response to Councillor Boyle’s question, the Head of Environment clarified that security staff would be employed to provide security services at recycling centres for as long as they were required.

 

Councillor Jackson asked that information on the financial implications of staff to check the origins of waste be included in the Special meeting. He also requested information on the financial impact of fly tipping be brought to the Special Meeting. He also questioned the potential financial impact that would be incurred if barriers were placed on using the recycling centres.

 

The Chair commented on the huge financial impact that cutting down on the amount of waste processed could have for Council.

 

The Committee

 

Recommended        that Council notes the content of the report.

 

ER102/19

Building Control Applications pdf icon PDF 95 KB

Minutes:

The Head of Capital Development and Building Control presented the above report, a copy of which had been previously circulated to Members. He advised that the purpose of the report was to advise members of applications processed under |Building Regulations (NI) between 1 April and 30 April 2020.

 

The Committee

 

Recommended        That Council notes the content of the report.           

 

 The Meeting went into Confidential Business.

 

ER103/19

Matters Arising from the Confidential Minutes of the Environment and Regeneration Committee held on Wednesday 11 March 2020

ER104/19

Tender Evaluation Report - Oil Spill Remedial Works, Derg Valley Leisure Centre TENV19-159

Additional documents:

ER105/19

Lease of former Gas Works Site in Strabane

Additional documents:

ER106/19

Additional Burial Capacity - Derry City

ER107/19

Judicial Review of Decision to Grant Mineral Prospecting Licenses

ER108/19

M&E - Inspections, Repairs and Maintenance Contracts - Procurement Approval

ER109/19

Mixed Dry Recycling Contract