Agenda and minutes

Environment and Regeneration Committee (Open)
Wednesday 13 June 2018 4.00 pm

Venue: Council Chamber - Strabane Council Offices. View directions

Items
No. Item

ER127/18

Notice and Summons of Meeting

Minutes:

The Director of Environment and Regeneration read the Notice and Summons for the Meeting.

ER128/18

Apologies

Minutes:

The Director of Environment and Regeneration completed the roll call and no apologies were recorded.

 

ER129/18

Declarations of Members' Interests

Minutes:

Councillor Hastings and Councillor C Kelly declared an interest in Agenda Item No. 13:  Tender Report Detailing (1) Collection and Processing of WEEE Material from Designated Collection Facilities and (2) Provision for the Collection and Processing of Waste Batteries and Accumulators from Designated Collection Facilities.

 

Councillor Jackson declared an interest in Agenda Item No. 9:  Corrody Road GAA Pitch, Derry – Grant of Easement for NIE.

 

 

 

 

 

ER130/18

Deputation - To receive representatives from DfI (Roads) to present their Spring Report 2018 (copy attached) pdf icon PDF 3 MB

Minutes:

The Chair welcomed Mr Loughrey, Divisional Roads Manager (DRM)  and Mr MacBride, Network Development to the meeting and   invited them to present the Department’s 2018/19 Annual Report on the work of DfI Roads across the Derry City and Strabane District Council area.

 

The DRM proceeded to outline to Members the works completed across the Council area during the year 2017/18 and initial proposals for schemes to be undertaken in the year 2018/19.  He also encouraged Members to complete the Request/Enquiry forms on certain issues that may not be addressed within his report and he would arrange to forward to the relevant section for response.

 

The DRM reported that funding had allowed a number of important major schemes along the A6 to move to the construction stage and the A2 Buncrana Road scheme continued to progress through the development stage.  He however expressed disappointment that         despite a positive outcome to the Public Inquiry process into the A5 dualling project, progression of the scheme to the construction stage was again back in the courts with a hearing scheduled for September.

 

The DRM expressed his delight that in the current year he was pleased to welcome increased levels of funding to address areas of immediate need across the road network.

 

The Chair together with Members from all Parties thanked the representatives for the report and commended the work completed by DfI Roads during the year 2017/18.  Particular reference was made to the immediate response to the damage caused by the flooding event on 22August 2017.  Appreciation was also expressed to the Department for the on-line fault reporting through NI Direct and the swift response in respect of complaints received.

Members made reference to the following:

 

-      Expressed concern regarding the new Preferred Route for the A2 Scheme and the impact on residents from Buncrana Road in terms of access.

-      Enquired when existing parking issues throughout the Bogside area would be addressed.

-      Requested update on marking out of Disabled Parking Bays

-      Request for speed ramps to be resurfaced at Ballynagard area of Culmore. 

-      Reported Health and Safety issue at Ardan Road adjacent to the Primary School particularly during busy periods – suggestion of a one-way system to be implemented.

-      Expression of appreciation for the work completed on Racecourse Road, Ballyarnett.

-      Expressed concern that Maydown Road was not included on the proposed schedule for surface dressing.

-      Referred to the need to progress work at Claudy Bridge.

-      Expressed disappointment that Cornshell Fields was not included on the proposed schedule for surface dressing.

-      Welcomed the turning area at Cornshell Fields.

-      Concern raised regarding the poor quality of resurfacing works carried out at Tievenney Road and queried how quality assurance was addressed. 

-      Sought clarification in relation to the allocation of funding as a result of the severe flooding incident on 22nd August 2017 and how much of the work was completed.

-      Welcomed drainage work completed to date. 

-      Welcomed provision of  ...  view the full minutes text for item ER130/18

Chairperson's Business

ER131/18

Newly Appointed Chair of Committee

Minutes:

 

Councillor Reilly welcomed everyone to his first meeting as Chair of Committee.  He wished everyone well for the year ahead and said that he looked forward to working more closely with the Director of Environment and Regeneration and the Officer Team. 

 

 

ER132/18

Confirmation of the Open Minutes of the Environment and Regeneration Committee held on Wednesday 16 May 2018 pdf icon PDF 106 KB

Minutes:

The Open Minutes of the Environment and Regeneration Committee held on 16 May 2018 (ER96/18-ER118/18) were confirmed and signed by the Chair. 

 

ER133/18

Matters Arising

Minutes:

There were no matters arising from the minutes.

ER134/18

Confirmation of Members to External and Internal Bodies 2018/2019 pdf icon PDF 30 KB

Additional documents:

Minutes:

The Director of Environment and Regeneration presented the above report details of which had been previously circulated to Members.             The purpose of the report was to confirm membership of Elected Members on External and Internal Bodies for the year ending June 2019 or for the period specified.

 

Members accepted the recommendations of the report with the following changes:

 

Board of Walled City Partnership: Councillor Boyle to be replaced by Councillor Reilly.

 

Executive Group– Committee of Board of City Centre Initiative: Councillor Boyle to be replaced by Councillor Tierney.

 

Private Streets/Unadopted – Councillor McCauley to be replaced by Councillor Duffy

ER135/18

Corrody Road GAA Pitch, Derry - Grant of Easement for NIE pdf icon PDF 31 KB

Additional documents:

Minutes:

The Head of Capital Development and Building Control presented the above report details of which had been previously circulated to Members.  The purpose of the report was to seek Members’ approval to grant the necessary legal permissions to NIE to remove an existing 33KV buried cable located within the site of the proposed new Corrody Road GAA pitch and install a new 33KV cable outside the footprint of the new pitch, within Council’s Top of the Hill – Country Park.

 

The Head of Capital Development and Building Control in response to Councillor Jackson, advised that negotiations were ongoing with the Contractor and costings were currently being sought and it was anticipated that the work would be completed to allow for seeding of pitch by early Spring 2019.

 

The Committee

 

Recommended       that Council approves the replacement of the NIE buried cable along the route outlined above, instruct LPS to assess any premium that may be due and progress with the legal documents at the earliest opportunity subject to whatever premium LPS attribute to this.

 

 

ER136/18

Live Here Love Here Funding pdf icon PDF 39 KB

Minutes:

The Director of Environment and Regeneration presented the above report details of which had been previously circulated to Members.  The purpose of the report was to seek Members’ approval to provide funding in the sum of £27,000.00 per annum over the next year 2018-2019 to the Live Here Love Here project managed by Keep Northern Ireland Beautiful (KNIB).

 

The Head of Environment in response to Alderman Hussey agreed to present a report outlining the groups involved in the above initiative at a future meeting. 

 

The Committee

 

Recommended       that Council continue to participate in the Live Here Love Here project in partnership with KNIB, other statutory agencies, local authorities, and the business and community sector to continue with the delivery of positive community environmental projects at a cost per annum of £27,000.00.

 

ER137/18

Strabane Public Realm - Progress Update and Decision on Inclusion of a Pagoda pdf icon PDF 40 KB

Additional documents:

Minutes:

The Head of Capital Development and Building Control presented the above report details of which had been previously circulated to Members.  The purpose of the report was to update Members on progress with the Strabane Public Realm project and to seek Members’ direction on whether, or not to include a Pagoda structure within the Public Realm Scheme.

 

Councillor P Kelly referred to the fact that there existed a Pagoda since the 1930’s and it was important to retain the Pagoda to incorporate the clock tower into the same scheme of works. He suggested that Members consider Option 2 as outlined within the report.

 

The Head of Capital Development and Building Control clarified for Alderman Hussey that in consultation with the Chamber of Commerce, through a meeting with the BIDS Manager, the view expressed was for the removal of the Pagoda and for the Town Bell structure to be relocated to Market Street.

 

Councillor Tierney expressed concern that there were no costings provided in association with the various options outlined within the report.  He also supported the suggestion by Alderman Hussey for a wider public consultation.

 

The Head of Capital Development and Building Control clarified for     Members that the decision regarding the Pagoda would be an additional cost to the current contract for the Public Realm Scheme.

 

The Director of Environment and Regeneration further advised Members that a significant consultation process had taken place during the planning notice stage.  She suggested that if Members were to decide on an option today that a further report in terms of cost of the project would be presented at a future meeting. 

 

Councillor D Kelly referred to the fact that when the Pagoda was first built it served a purpose as a bus shelter and then replaced with a tourism kiosk, however since the construction of the Alley the Pagoda was no longer required.  He referred to the Alley looking for additional sheltered space for a music project for the youth and maybe the Pagoda could serve such a purpose.

 

Discussion ensued after which Councillor D Kelly moved, seconded by Councillor C Kelly to progress with option 4 and to consider the Town Bell Sculpture to be located at Market Street car park as part of the overall scheme.

 

 

 

ER138/18

Fuel Oil Stamp Saving Scheme pdf icon PDF 33 KB

Minutes:

The Head of Capital Development and Building Control presented the above report details of which had been previously circulated to Members.  The purpose of the report was to seek Members’ approval to continue to engage Strabane Community Projects to manage and deliver a Fuel Oil Stamp Saving Scheme throughout the Council area.

 

Councillor D Kelly welcomed the above report and said that it was an excellent scheme.

 

The Committee

 

Recommended       that Council continues to engage with Strabane Community Projects to manage and deliver a Fuel Oil Stamp Saving Scheme.

 

 

ER139/18

Tender Report Detailing (1) Collection and Processing of WEEE Material from Designated Collection Facilities and (2) Provision for the Collection and Processing of Waste Batteries and Accumulators from Designated Collection Facilities pdf icon PDF 39 KB

Additional documents:

Minutes:

The Head of Environment presented the above report details of which had been previously circulated to Members.  The purpose of the report was to seek approval with regard to tender recommendations put forward by the North West Region Waste Management Group      (NWRWMG) on conclusion of the evaluation of tenders submitted under the Producer Compliance Scheme (PCS) for the collection and processing of WEEE material (Lot 1) and Waste Batteries and Accumulators (Lot 2) from Designated Collection Facilities (DCF’s) under the control of a Council.

 

The Committee

 

Recommended       that Council enters into an agreement with European Recycling Platform for the provision of the collection and processing of WEEE and Batteries from their designated collection facilities for 24 months from 1st July 2018 with the option of 1 year extension for all lots.

 

 

 

ER140/18

Street Naming and Property Numbering - Development of 16 New Apartments at Lands to the Rear of Argyle Terrace Derry - Request for Development Name pdf icon PDF 37 KB

Additional documents:

Minutes:

The Head of Capital Development and Building Control presented the above report details of which had been previously circulated to Members.  The purpose of the report was to gain Members’ consent to name a new development of sixteen new apartments at a site to the rear of Argyle Terrace, Derry.

 

The Committee

 

Recommended       that Council agrees to the naming of the above development as ‘Eden Square’.

 

 

ER141/18

Applications Processed under Building Regulations (NI) pdf icon PDF 28 KB

Additional documents:

Minutes:

The Head of Capital Development and Building Control presented the above report details of which had been previously circulated to Members.  The purpose of the report was to advise Members of applications processed under Building Regulations (NI) between 1 March 2018 and 30 April 2018.

 

The Committee         

 

Recommended       that Council note the applications processed under the Building Regulations (NI) between 1 March 2018 and 30 April 2018.

 

 

 

 

 

ER142/18

North West Greenway Network - Public Consultation Events Update pdf icon PDF 32 KB

Minutes:

The Director of Environment and Regeneration presented the above report details of which had been previously circulated to Members.  The purpose of the report was to provide an update on the North West Greenway Network project public consultation process.

 

The Committee

 

Recommended       that Council notes the contents of the above report.

 

 

ER143/18

Update on Sion Mills Built Heritage Related Matters pdf icon PDF 37 KB

Minutes:

The Regeneration Manager presented the above report details of which had been previously circulated to Members.  The purpose of the report was to update Members in relation to a number of ongoing matters/initiatives actively being progressed by the Environment and Regeneration Department and to outline proposed next steps.

 

Alderman Hussey referred to the current state of Herdman’s Mill, following a deliberate arson attack and said that there remained considerable frustration amongst the community in terms of the lack of action taken to secure the site and to assist with the subsequent development of the complex.

 

The Director of Environment and Regeneration reassured Members that Officers were doing everything within their power to deal with the ongoing problem of securing the site, however the Mill was privately owned and Council’s power was limited.  She added that there was an option for Council to serve an Urgent Works Notice to allow for a minimum amount of work to be done to secure the site.  She however advised that if a Works Notice was not complied with by the owner, there may be an onus on Council to carry out the work at a cost.  She further advised that in anticipation of this approach a Quantity Surveyor had been commissioned to assess the work and the outcome of which would be reported to Members at the next Committee Meeting.

 

The Director of Environment and Regeneration reiterated that her Officer Team continued to work closely with all of the stakeholders within the community, in terms of the development of the Mill Complex work units and the Riverside Walk Way.   She said that she fully shared the concerns of residents and wished that Council had more power available and indeed funding sources to deal with the situation. 

 

The Committee

 

Recommended       that Council notes the contents of the above report and that further reports on each of the individual matters raised would be presented at future Committee meetings for Members consideration.

 

 

ER144/18

Repairs to Donemana and Plumbridge MUGA's pdf icon PDF 28 KB

Minutes:

The Head of Environment presented the above report details of which had been previously circulated to Members.  The purpose of the report was to update Members of progress with regards to works required to repair flood damage at Donemana and Plumbridge MUGA’s.

 

Councillor D Kelly expressed disappointment over the delay in progression of the above works and also queried the cost implications.

 

The Director of Environment and Regeneration advised that following discussion by the Capital Working Group it was anticipated that a recommendation to progress the above works would be presented to the Governance and Strategic Planning Committee next month. She also confirmed for Members that funding was also allocated to flood repair works at Sion Mills riverside walkway.

 

The Committee

 

Recommended       that Council notes the contents of the above report.

 

 

 

 

 

 

 

ER145/18

DfI Consultation of an Amendment to a Regular Bus Service Permit pdf icon PDF 27 KB

Additional documents:

Minutes:

The Director of Environment and Regeneration presented the above report details of which had been previously circulated to Members.  The purpose of the report was to advise Members of a consultation exercise issued by DfI’s Public Transport Division in respect of an amendment to an existing bus service permit.

 

The Committee

 

Recommended       that Council notes the contents of the above report.

ER146/18

Extinguishment of Right to Use Vehicles on Roads pdf icon PDF 25 KB

Additional documents:

Minutes:

The Director of Environment and Regeneration presented the above report details of which had been previously presented to Members.  The purpose of the report was to advise Members on correspondence received from DfI in relation to a proposed change to the Extinguishment of Right to Use Vehicles on Roads (Londonderry) Order (NI) 2018.

 

The Committee

 

Recommended       that Council notes the contents of the above report.

 

 

ER147/18

DfI Correspondence on Proposed Speed Limit at Balloughry PS and Glendermott PS pdf icon PDF 24 KB

Additional documents:

Minutes:

The Director of Environment and Regeneration presented the above report details of which had been previously circulated to Members.  The purpose of the report was to advise Members on DfI’s proposed 20mph speed limit at Ballougry Primary School and Glendermott Primary School. 

 

The Committee

 

Recommended       that Council notes the contents of the above report.

 

 

ER148/18

No Waiting Restriction Update - Water Wall, Strabane pdf icon PDF 24 KB

Minutes:

The Director of Environment and Regeneration presented the above report details of which had been previously circulated to Members.  The purpose of the report was to update Members on further correspondence from DfI regarding the no waiting restriction on Water Wall, Strabane.

 

Councillor P Kelly welcomed the above report.

 

The Committee

 

Recommended       that Council notes the contents of the above report.

 

 

ER149/18

Roll Out of Brown Bin Provision

Minutes:

The Head of Environment in response to Alderman Ramsey, explained that it was anticipated to roll out food waste collection within the next number of weeks.  He further explained that a report would be tabled before Committee in relation to green waste collection for Members consideration.  He advised that home composters were currently available to residents free of charge.  He also agreed to consider the needs of the elderly in the process.