Agenda and minutes

Assurance, Audit and Risk Committee
Wednesday 15 July 2020 4.00 pm

Venue: Guildhall, Derry. View directions

Note: No public access is permitted to the Guildhall due to Covid-19. The meeting can be viewed via the Council’s You Tube channel. 

Items
No. Item

AAR18/20

Notice and Summons of Meeting

Minutes:

The Lead Assurance Officer read the Notice and Summons of the Meeting.

AAR19/20

Member Attendance and Apologies

Minutes:

The Lead Assurance Officer completed the roll call. Apologies were received from Councillors Carr, Kelly and McCann.

 

AAR20/20

Declarations of Members' Interests

Minutes:

There were no declarations of Members interests.

Chairperson's Business

AAR21/20

Welcome and Thanks

Minutes:

The Chair welcomed all Members. particularly new Members to the Committee. He also welcomed the Independent Advisor Mrs Slevin and Mrs Kane from the Northern Ireland Audit Office to the Meeting.  He thanked the previous Chair and Deputy Chair for their work within the Committee. 

AAR22/20

Training

Minutes:

The Chair reminded Members that there had been no Member training for Members of the Assurance, Audit and Risk Committee due to the COVID-19 regulations. He advised that training had been scheduled for September.

AAR23/20

Inquorate Meeting- 19 March 2020

Minutes:

Councillor McKinney expressed concerns that all Members had been marked absent on the Council website at the meeting of the Committee which had been scheduled to take place on 19 March 2020.  He requested that this matter be re-addressed.

 

AAR24/20

Matters Arising from the Open Minutes of the Assurance, Audit and Risk Committee Meetings held on Thursday 19 March 2020 and Thursday 23 January 2020 pdf icon PDF 86 KB

Additional documents:

Minutes:

There were no matters arising from the minutes.

AAR25/20

Internal Audit Reports pdf icon PDF 165 KB

Additional documents:

Minutes:

The Internal Audit Manager presented the above report, a copy of which had been previously circulated to Members. He advised that the purpose of the report was to update Members on the Internal Audit work carried out within Derry City and Strabane District Council in the period November 2019 to  ...  view the full minutes text for item AAR25/20

AAR26/20

Counter Fraud, Whistleblowing and Anti-Bribery Policy pdf icon PDF 134 KB

Additional documents:

Minutes:

The Lead Assurance Officer presented the above report to Members. A copy of which had been previously circulated. She advised that the purpose of the report was to seek Members comments and approvals on the Council’s Counter Fraud, Whistleblowing and Ani-Bribery Policy.

 

The Committee

Recommended        That Council approve the Counter  ...  view the full minutes text for item AAR26/20

AAR27/20

Internal Audit Strategy 2020/2021 pdf icon PDF 132 KB

Additional documents:

Minutes:

The Internal Audit Manager presented the above report, a copy of which had been previously circulated to Members. He advised that the purpose of the report was to seek Member’s comments and approval for the Internal Audit Strategy 2020/21.

 

Councillor Maguire referred to P276 within the meeting pack. He stated  ...  view the full minutes text for item AAR27/20

AAR28/20

Internal Audit Plan 2020/2021 pdf icon PDF 130 KB

Additional documents:

Minutes:

The Internal Audit Manager presented the above report, a copy of which had been previously circulated to Members. He advised that the purpose of the report was to seek members’ comments and approval for the Internal Audit Plan for 2020/21.

 

The Committee

Recommended          that Council approve the Draft Internal Audit  ...  view the full minutes text for item AAR28/20

AAR29/20

NIAO Audit Strategy pdf icon PDF 93 KB

Additional documents:

Minutes:

Ms Kane, Northern Ireland Audit Office (NIAO)  presented the above report, a copy of which had been previously circulated to Members. She advised that the purpose of the report was to seek Members’ endorsement of the Northern Ireland Audit Office’s Audit Strategy for Derry City and Strabane District Council for  ...  view the full minutes text for item AAR29/20

AAR30/20

Annual Governance Statement 2019/2020 pdf icon PDF 148 KB

Additional documents:

Minutes:

The Lead Assurance Officer presented the above report, a copy of which had been previously circulated to Members. She advised that the purpose of the report was to seek Members’ comments and approval on Derry City and Strabane District Council’s Annual Governance Statement for the financial year 2019/20. 

 

In response  ...  view the full minutes text for item AAR30/20

AAR31/20

Code of Governance 2019/2020 pdf icon PDF 96 KB

Additional documents:

Minutes:

The Lead Assurance officer presented the above report, a copy of which had been previously circulated to Members, she advised that the purpose of the report was to seek Members comments and approval on Derry City and Strabane District Councils’ Code of Governance for the financial year 2019/20.

 

The Committee  ...  view the full minutes text for item AAR31/20

AAR32/20

Annual Audit Report 2019 pdf icon PDF 140 KB

Additional documents:

Minutes:

The Internal Audit Manager presented the above report, a copy of which had been previously circulated to Members. He advised that the purpose of the report was to seek Members’ comments on the Council’s Annual Audit Opinion for 2019/20.

 

In response to a query from Councillor Logue, Officers explained that  ...  view the full minutes text for item AAR32/20

AAR33/20

Public Sector Internal Audit Standards pdf icon PDF 128 KB

Additional documents:

Minutes:

The Internal Audit manager presented the above report. A copy of which had been previously circulated to Members. He advised that the purpose of the report was to seek Member’s comments and approval on the Internal Audit Sections self –assessment against the Public Sector Internal Audit Standards.

 

The Committee

Recommended  ...  view the full minutes text for item AAR33/20

AAR34/20

Corporate Risk Register pdf icon PDF 154 KB

Additional documents:

Minutes:

The lead Assurance Officer presented the above report, a copy of which had been previously circulated to Members. She advised that the purpose of the report was to seek Member’s endorsement for the Council’s updated Corporate Risk register.

 

In response to a question from the Independent Advisor, the Lead Assurance  ...  view the full minutes text for item AAR34/20

AAR35/20

Proper Arrangements Questionnaire 2019/2020 pdf icon PDF 96 KB

Additional documents:

Minutes:

The Lead Assurance Officer presented the above report, a copy of which had been previously circulated to Members. She advised that the purpose of the report was to advise Members of the contents of the recently completed Proper Arrangements Questionnaire 2019/20.

 

The Committee

Recommended          that Council note the content of  ...  view the full minutes text for item AAR35/20