Agenda and minutes

Assurance, Audit and Risk Committee
Thursday 23 January 2020 4.00 pm

Venue: Guildhall, Derry. View directions

Items
No. Item

AAR1/18

Notice and Summons of Meeting

Minutes:

The Lead Assurance officer read the Notice and Summons for the meeting.

 

AAR2/18

Member Attendance and Apologies

Minutes:

The Lead Assurance Officer completed the roll call.  Apologies were received for Alderman McClintock.

 

AAR3/18

Declarations of Members' Interests

There were no Member declarations of interest.

Minutes:

Councillor’s Burke and Carr declared an interest in relation to item 9, North West Region Waste Management Group Joint Committee – Annual Audit Letter 2018/19.

 

AAR4/18

Chairperson's Business

Minutes:

The Chair expressed condolences on behalf of the Committee for Mayor Michaela Boyle’s recent bereavement.

 

 

AAR5/18

Confirmation of the Open Minutes of the Assurance, Audit and Risk Committee held on Thursday 7 November 2019 pdf icon PDF 258 KB

Minutes:

The Open Minutes of the Assurance, Audit and Risk Committee held on 7 November 2019 were confirmed and signed by the Chairperson.

 

 

AAR6/18

Matters Arising

Minutes:

There were no matters arising.

AAR7/18

Derry City & Strabane District Council 2018/2019 - Report to those charged with Governance pdf icon PDF 171 KB

Additional documents:

Minutes:

The Director of the Northern Ireland Audit Officepresented the above report, a copy of which had been previously circulated to Members.  She advised that the purpose of the report was to seek Members’ endorsement of the Council’s Report to those charged with Governance for 2018/2019.

 

The Committee

Recommended         that  ...  view the full minutes text for item AAR7/18

AAR8/18

Derry & Strabane District Council - Annual Audit Letter 2018/19 pdf icon PDF 175 KB

Additional documents:

Minutes:

The Director of the Northern Ireland Audit Officepresented the above report, a copy of which had been previously circulated to Members.  She advised that the purpose of the report was to seek Members’ endorsement for the Council’s Annual Audit Letter for the financial year 2018/2019.

 

The Committee

Recommended         that  ...  view the full minutes text for item AAR8/18

AAR9/18

North West Region Waste Management Group Joint Committee - Annual Audit Letter 2018/19 pdf icon PDF 174 KB

Additional documents:

Minutes:

The Director of the Northern Ireland Audit Officepresented the above report, a copy of which had been previously circulated to Members.  She advised that the purpose of the report was to seek Members’ endorsement of the North West Region Waste Management Group’s Joint Committee Annual Audit Letter for the  ...  view the full minutes text for item AAR9/18

AAR10/18

Performance Improvement Duty - Audit and Assessment Report for 2019-20 pdf icon PDF 231 KB

Additional documents:

Minutes:

The Director of the Northern Ireland Audit Officepresented the above report, a copy of which had been previously circulated to Members.  She advised that the purpose of the report was to seek Members’ endorsement of the outcome of the Improvement Audit and Assessment for 2019-20 carried out by the  ...  view the full minutes text for item AAR10/18

AAR11/18

Risk Management Strategy pdf icon PDF 152 KB

Additional documents:

Minutes:

The Lead Assurance Officer presented the above report, a copy of which had been previously circulated to Members. She advised that the purpose of the report was to seek Members’ approval for the Council’s revised Risk Management Strategy.

 

The Independent Audit Advisor stated that the Risk Management Strategy read very  ...  view the full minutes text for item AAR11/18

AAR12/18

Policy for the Purchase of Supplies & Services, Panel of Contractors pdf icon PDF 135 KB

Additional documents:

Minutes:

The Lead Assurance Officer presented the above report, a copy of which had been previously circulated to Members. She advised that the purpose of the report was to seek Members’ approval for the Council’s revised Policy for the Purchase of Supplies and Services, Panel of Contractors.

 

In relation to the  ...  view the full minutes text for item AAR12/18

AAR13/18

Transfer from OHSAS 18001 to ISO 45001 pdf icon PDF 155 KB

Additional documents:

Minutes:

The Corporate Health and Safety Officer presented the above report, a copy of which had been previously circulated to Members. She advised that the purpose of the report was to update Members on the outcome of the recent transfer from OHSAS 18001 to ISO 45001 Occupational Health and Safety Management  ...  view the full minutes text for item AAR13/18

AAR14/18

Risk Review processes and update on Council Service Risk Registers pdf icon PDF 160 KB

Additional documents:

Minutes:

The Insurance and Risk Manager presented the above report, a copy of which had been previously circulated to Members. She advised that the purpose of the report was to update Members and seek their endorsement on ongoing Risk review processes in accordance with Council’s Risk Management strategy.

 

In relation to  ...  view the full minutes text for item AAR14/18

AAR15/18

Grounds Maintenance, Street Scape and Cemeteries Health and Safety Management System presentation pdf icon PDF 91 KB

Additional documents:

Minutes:

The Corporate Health and Safety Officer introduced the Street Scape Manager to Members. The Street Scape Manager delivered a presentation, highlighting the service which his team delivers within the Council area.

 

Councillor McKinney asked how staff licence checks were managed, to which the Street Scape Manager confirmed there was a  ...  view the full minutes text for item AAR15/18