Agenda and minutes

Assurance, Audit and Risk Committee (Open)
Thursday 11 January 2018 4.00 pm

Venue: Guildhall, Derry. View directions

Items
No. Item

AAR1/18

Notice and Summons of Meeting

Minutes:

The Lead Assurance Officer read the Notice and Summons for the Meeting.

 

AAR2/18

Apologies

Minutes:

Apologies of absence were received from Councillor D Kelly.

 

AAR3/18

Declarations of Members' Interests

Minutes:

Both Councillor Reilly and Councillor Hastings declared a non-pecuniary interest in Item 9 on the agenda – Report to Those Charged with Governance.

AAR4/18

Deputations

Minutes:

There were no deputations.

 

AAR5/18

Chairperson's Business

Minutes:

There was no Chairperson’s Business.

AAR6/18

Confirmation of the Open Minutes of the Assurance, Audit and Risk Committee held on Thursday 30 November 2017 pdf icon PDF 70 KB

Minutes:

The Open Minutes of the Assurance, Audit and Risk Committee held on 30 November 2017 (AAR105/17 – AAR117/17) were confirmed and signed by the Chairperson.

AAR7/18

Matters Arising

Minutes:

Councillor Donnelly referred to item AAR115/17 in the previous minutes.  He asked, as the Auditor was present could he clarify how many times the Audit office spoke with the complainant during the investigations.

Mr Knox advised he was not directly involved with the investigation therefore was unable to answer but  ...  view the full minutes text for item AAR7/18

AAR8/18

Corporate Health & Safety Wellbeing Update pdf icon PDF 33 KB

Additional documents:

Minutes:

The ­­ Corporate Health and Safety Officer presented the above report.  The purpose of the report was to provide Members with an update on discussions at the recent Health, Safety and Wellbeing Committee meeting held on 11th December 2017 and to seek Members continued endorsement for the health and  ...  view the full minutes text for item AAR8/18

AAR9/18

Report To Those Charged With Governance pdf icon PDF 28 KB

Additional documents:

Minutes:

Mr Knox presented the above report.  The purpose of the report was to update Member's on the final Report to those Charged with Governance for Derry City and Strabane District Council for 2016/2017.

 

The Lead Finance Officer stated that since the publication of the NIAO report matters had since progressed  ...  view the full minutes text for item AAR9/18

AAR10/18

DCSDC Annual Audit Letter pdf icon PDF 33 KB

Additional documents:

Minutes:

The Auditor presented the above report details of which had been previously circulated to Members.  The purpose of the report was to seek Member’s endorsement of the Council’s Annual Audit Letter for the financial year 2016/2017.

 

Councillor Duffy welcomed the new format stating it was easily understood.  She referred back  ...  view the full minutes text for item AAR10/18

AAR11/18

Report NIAO Performance Duty pdf icon PDF 47 KB

Additional documents:

Minutes:

The Auditor presented the above report details of which had been previously circulated to Members.  The purpose of the report was to advise of and seek Elected Member endorsement of the outcome of the Improvement Audit and Assessment for 2017-18, carried out by the Local Government Auditor.

                       

Councillor Reilly thanked  ...  view the full minutes text for item AAR11/18

AAR12/18

Self-Insurance Programme - Claim Audit Report pdf icon PDF 28 KB

Additional documents:

Minutes:

The Lead Assurance Officer presented the above report.  The purpose of this report was to advise Members of a recent audit completed by Travelers Insurance Company Ltd in October 2017 of Council's claims management systems under its Self-Insurance programme.

 

The Committee

                                               

Recommended       that Members note the contents of the report.  ...  view the full minutes text for item AAR12/18

AAR13/18

National Fraud Initiative pdf icon PDF 26 KB

Minutes:

The Lead Assurance Officer presented the above report.  The purpose of this report was to update Members on the results of the National Fraud Initiative exercise 2016/2017.

Councillor Carlin said that in order to avoid fundamental flaws and ensure robustness going forward, the insurance audit reports must take into  ...  view the full minutes text for item AAR13/18