Agenda and minutes

Reconvened Meeting (11 November 2019), Planning Committee
Thursday 5 December 2019 2.15 pm

Venue: Council Chamber - Strabane Council Offices. View directions

Items
No. Item

P168/19

Notice and Summons of Meeting

Minutes:

The Head of Planning read the Notice and Summons for the Meeting.

 

 

P169/19

Member Attendance and Apologies

Minutes:

The Head of Planning completed the roll call and noted apologies from Alderman Bresland and Councillors Dobbins, Durkan, Harkin and McKinney.

 

P170/19

Declarations of Member's Interests

Minutes:

Councillor Jackson declared an interest in application: LA11/2019/0564/F

 

Chairperson's Business

P171/19

A/2014/0035/RM

Minutes:

Members raised concerns regarding application A/2014/0035/RM which had been deferred from the previous meeting (P155/19) and asked whether any pressure could be put on the consultee to expedite the matter.

 

Councillor McGuire asked if any protocol had been breached, to which the Head of Planning Performance and Improvement responded, affirming that whilst the circumstances were unique, he did not believe any breach had occurred.

 

The Head of Planning agreed to follow up on the case with urgency and confirmed that Officers would seek to present the matter at the upcoming Special Planning Meeting proposed to take place on 19 December 2019.

 

P172/19

Planning Applications List with Recommendation for Decision ( No's 7,14,15,16,22) pdf icon PDF 133 KB

Additional documents:

Minutes:

 

APPLICATIONS RETURNED AFTER SITE VISITS

 

LA11/2019/0564/F – Retention of timber decking structure to rear of property at 6 Woodland Mews, Waterside, Derry.

 

The Chair declared an interest in LA11/2019/0564/F and left the room at this point.

 

As the Deputy Chair was not present, Councillor Boyle nominated Councillor McGuire to take the chair.

 

The Senior Planning Officer presented the above application, details of which had been previously circulated to Members.  An overview of the background to the application was provided and based on material consideration and in line with planning policy, it was recommended to refuse planning permission, subject to the reasons as outlined within the report.

 

A number of Members expressed sympathy toward the applicant’s position, highlighting the fact that the home owners in this area knew they would be overlooked due to the nature of the geographical layout. In addition, Members pointed to the fact that there had been no objections as evidence that there was cause of concern from neighbouring properties.

 

Councillor Gallagher entered the Chamber at this point.

 

The Head of Planning responded to Members, stating that there was a difference between an informal garden and a permanent structure and that the angles from windows of the property provided a different view than that of the specified structure in question.

 

Councillor Kelly noted that there were significant differences between this case and a recent nearby refusal.

Alderman McClintock moved, seconded by Councillor Kelly not to accept the Senior Planning Officer’s recommendation to refuse planning approval for reasons as outlined within the report. 

 

The outcome of the vote:

 

 For 6

Against 1

Abstention 0. 

 

The Committee

           

Resolved       not to accept the Officer recommendation to refuse planning application LA11/2019/0564/F. The application will be returned for further consideration and presented at a future Committee meeting.

 

Councillor Jackson returned to the Chamber at this point and resumed his position as Chair of the Committee.

 

NEW APPLICATIONS

 

LA11/2017/0944/F – Erection of 17 no. dwellings at lands immediately west and adjacent to 4 Hely Burn Crescent, Douglas Bridge.

 

The Senior Planning Officer presented the above application, details of which had been previously circulated to Members.  An overview of the background to the application was provided and based on material consideration and in line with planning policy, it was recommended to approve planning permission, subject to the conditions as outlined within the report.

 

Councillor McGuire moved, seconded by Councillor Boyle to support approval of the application.

           

The outcome of the vote was unanimous support of the proposal.

           

The Committee

 

Resolved       that planning application LA11/2017/0944/F be approved planning permission subject to the conditions as outlined within the report.

 

The Chair informed the Committee that items 15 and 16 on the list of applications would be considered together and confirmed that they would require two separate votes.

 

LA11/2019/0687/F – Fit out of existing commercial, ground floor units to include an entrance canopy, visitor information centre, toilets and staff facilities at Ground Floor, 1-3 Waterloo Place, Derry.

 

The Senior Planning Officer presented the above application, details  ...  view the full minutes text for item P172/19

P173/19

Review of the Protocol for the Operation of Planning Committee pdf icon PDF 203 KB

Additional documents:

Minutes:

The Head of Planning Performance and Improvement presented the above report, details of which had been previously circulated to Members.  The purpose of the report was to update Members on a series of proposed actions that have the potential to improve the operation and effectiveness of the Planning Committee and to seek Members’ approval for the amendment of the Planning Committee Protocol and the Delegated Scheme to reflect the proposed changes.

Councillor Barr returned to the Chamber at this point.

 

Members noted that efforts should be made to make the proposed protocol changes as clear as possible to applicants and agents going forward. Clarification was also sought about how many times a meeting may be adjourned to the following day.

 

In response the Head of Planning Performance and Improvement confirmed that protocol changes would be highlighted online and brought to applicant and agent’s attention. In addition he confirmed that there would be no provision for a third meeting if business was adjourned more than once and if the situation arose, it would then be brought forward to the next meeting’s business.

 

Councillor McClintock asked whether there would be any way to speed up responses from statutory agencies. In response, the Head of Planning stated that she had highlighted this matter at DFI Strategic workshops and DFI had commissioned and completed a recent report which she would bring into Committee to advise Members.

 

A discussion occurred between Members as to the time frame for referrals of delegated applications under section 3.6 of the report. The general consensus amongst Members was that the tighter deadline of one week would be more efficient going forward. In addition, the Chair requested in respect of section 3.6, that applications refused due to a lack of information should come back under a separate report.

 

Councillor Gallagher questioned whether under section 3.3 of the report, there should be a threshold requirement before any decision of the Committee became finalised. Responding, the Head of Planning Performance and Improvement stated that all decisions by Members on the applications would now be final.

 

Councillors Barr and Boyle left the Chamber at this point.

 

Councillor McGuire moved, seconded by Councillor Kelly to accept the Head of Planning Performance and Improvement’s recommendation to approve the contents of the report for reasons as outlined within.

 

The Committee                    

 

Recommended  that (i) Standing Orders are to be temporarily amended to ensure that any given sitting of the Planning Committee will not exceed four hours, normally beginning at 2.00pm and finishing by 6.00pm at the latest.  Any business that remains to be transacted will be dealt with the following day, the meeting to begin at 2.00pm in the same venue. This will be incorporated into the comprehensive review of standing orders currently being undertaken.

 

                                                           (ii) Late items - any item listed on the agenda for which a late item has been received will be moved to the end of the agenda.  The Chair will then allow an appropriate amount of time for the said  ...  view the full minutes text for item P173/19

P174/19

Appeals Update pdf icon PDF 133 KB

Additional documents:

Minutes:

The Principal Planning Officer presented the above report, details of which had been previously circulated to Members. The purpose of the report was to appraise Members on planning appeals currently in the system since the previous meeting.

 

Members noted the content of the report.

 

P175/19

Shared Environmental Services - Guidance for Assessment of Ammonia Emitting Projects. Letter to CE's from Ulster Farmers Union (UFU). Response to UFU from Mid & East Antrim BC pdf icon PDF 180 KB

Additional documents:

Minutes:

The Principal Planning Officer presented the above report, details of which had been previously circulated to Members. The purpose of the report was to advise Members of receipt of correspondence in relation to guidance on the assessment of ammonia emitting projects from Shared Environmental Services (SES), a letter to the Chief Executive from the Ulster Farmers Union (UFU) in response to this guidance and a further letter from Mid & East Antrim Council to Mr Ferguson (UFU) in response to his letter to the Chief Executives.

 

Members noted the content of the report.

 

P176/19

Notification from DFI of Refusal of Planning Application: A/2011/0219/F pdf icon PDF 174 KB

Additional documents:

Minutes:

The Principal Planning Officer presented the above report, details of which had been previously circulated to Members. Thepurpose of this report was to advise Members of receipt of correspondence from DFI Strategic Planning Division dated 16 October 2019. The letter was to advise that the Department have issued a letter to the applicant refusing planning permission. 

 

Members noted the content of the report.

 

P177/19

Wind Farm Appeal to An Bord Pleanála against refusal of application by Donegal County Council for proposed wind farm development at Momeen and Lettergull, Lifford, Co. Donegal pdf icon PDF 132 KB

Additional documents:

Minutes:

The Principal Planning Officer presented the above report, details of which had been previously circulated to Members. Thepurpose of this report was to advise Members of receipt of a letter from An Bord Pleanála dated 17 October 2019 in relation to an appeal for the erection of a wind farm in Co. Donegal.

 

Members noted the content of the report.

 

P178/19

Enforcement Review July - September 2019 (2nd Quarter) pdf icon PDF 189 KB

Minutes:

The Senior Planning Officer presented the above report, details of which had been previously circulated to Members. Thepurpose of this report was to update Council Members on the progress made by the Planning Enforcement section for the second quarter of the business year 2019 -2020.

 

                        Members noted the content of the report.

 

P179/19

List of Decisions Issued - October 2019 pdf icon PDF 120 KB

Minutes:

Members noted for information the List of Decisions issued during the month of October 2019.

 

Councillor McGuire moved, seconded by Alderman McClintock to bring the meeting into Confidential Business.