Agenda and minutes

Governance and Strategic Planning Committee
Tuesday 30 June 2020 4.00 pm

Venue: Guildhall, Derry. View directions

Note: No public access to Guildhall. Meeting can be viewed via the Council's webcast page. 

Media

Items
No. Item

GSP86/20

Notice and Summons of Meeting

Additional documents:

Minutes:

The Chief Executive read the Notice and Summons for the Meeting.

GSP87/20

Member Attendance and Apologies

Additional documents:

Minutes:

The Chief Executive took the roll call and apologies were recorded from Councillors Fleming and M Boyle.

 

 

GSP88/20

Webcast Announcement

Additional documents:

Minutes:

The Chairperson read the Webcast Announcement for the Meeting.He welcomed Members to the first physical Meeting of Committee since lockdown began in March.

 

GSP89/20

Declarations of Members' Interests

Additional documents:

Minutes:

There were no declarations of Members’ interests.

Chairperson's Business

Additional documents:

GSP90/20

Closure of Laneway

Additional documents:

Minutes:

The Lead Legal Services Officer referred to works which were currently being carried out at Maggie Murphys Lane on Rossdowney Road which had resulted in the closure of the laneway.  He advised that the developer in question had approached Council seeking approval in respect of the works which were being  ...  view the full minutes text for item GSP90/20

GSP91/20

Flash Flooding - Ballycolman Estate

Additional documents:

Minutes:

Councillor Gallagher referred to flash flooding which had taken place the previous weekend on the Ballycolman Estate and had resulted in extensive damage to a number of properties.  He commended Council staff on their swift response to this emergency situation in terms of addressing the problem but expressed concern at  ...  view the full minutes text for item GSP91/20

GSP92/20

Confirmation of Open Minutes of the Governance and Strategic Planning Committee held on Tuesday 2 June 2020 pdf icon PDF 220 KB

Additional documents:

Minutes:

The Open Minutes of the Governance and Strategic Planning Committee (GSP67/20-GSP84/20) were agreed and signed by the Chairperson.

 

 

Matters Arising

Additional documents:

GSP93/20

Reopening of Household Recycling Centres (HRCs) (Ref GSP73/20)

Additional documents:

Minutes:

In response to a query from Alderman McClintock regarding the possible reopening of Glendermott Road Recycling Centre, the Chief Executive advised that this had been discussed earlier that day by Council’s Senior Leadership Team.  He continued that the Waste Team had submitted a revised operation statement to HSE in respect  ...  view the full minutes text for item GSP93/20

GSP94/20

City Deal/ Strategic Growth Projects Update Report pdf icon PDF 264 KB

Additional documents:

Minutes:

The Chief Executive presented the above report, a copy of which had previously been circulated.  He advised that the purpose of the report was to provide a comprehensive update outlining progress and current key issues with regard to funding, projects strategic business case development, governance and process.

                       

The Chief Executive  ...  view the full minutes text for item GSP94/20

GSP95/20

Draft Year End Outturn Report 2019/20 and COVID Financial Update pdf icon PDF 423 KB

Additional documents:

Minutes:

The Lead Finance Officer presented the above report, a copy of which had previously been circulated.  He advised that the purpose of the report was for Members to approve the draft financial outturn position including proposed transfers to reserves for 2019/20 and to provide Members with an update on the  ...  view the full minutes text for item GSP95/20

GSP96/20

Use of Council Facilities by Elected Members pdf icon PDF 178 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated.  She advised that the purpose of the report was to present Members with information on the possible use of meeting rooms within Council facilities, for Member use.

 

Councillor Duffy, whilst acknowledging  ...  view the full minutes text for item GSP96/20

GSP97/20

Annual Equality Progress Report 2019-20 pdf icon PDF 204 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated.  She advised that the purpose of the report was to seek Members’ comments and approval in respect of the Council’s Annual Equality Report 2019/20.

 

Councillor Cooper welcomed the report. 

 

The Committee  ...  view the full minutes text for item GSP97/20

GSP98/20

Rural Needs Annual Monitoring Report 2019-2020 pdf icon PDF 173 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated.  She advised that the purpose of the report was to seek Members’ comments and approval in respect of the Council’s Rural Needs Annual Monitoring Report.

 

The Committee

 

Recommended       that the Rural  ...  view the full minutes text for item GSP98/20

GSP99/20

United Nations - 75th Anniversary pdf icon PDF 131 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated.  She pointed out that the purpose of the report was to advise Members of correspondence received from the United Nations Association of Northern Ireland (UNA-NI).

 

Councillor Donnelly said the United Nations  ...  view the full minutes text for item GSP99/20

GSP100/20

Corporate Plan and Improvement Plan 2020/21 pdf icon PDF 94 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated.  She pointed out that the purpose of the report was to advise Members of correspondence received from the Department for Communities in relation to the Annual Performance Improvement Plan.

 

Members noted  ...  view the full minutes text for item GSP100/20

GSP101/20

Northern Ireland Housing Council Update pdf icon PDF 209 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated.  She advised that the purpose of the report was to provide Members with the most recent Housing Bulletin.

 

Members noted the content of the report.

 

 

GSP102/20

North West Regional Development Group and North West Strategic Growth Partnership pdf icon PDF 186 KB

Additional documents:

Minutes:

The Chief Executive presented the above report, a copy of which had previously been circulated. He advised that the purpose of the report was to provide Members with an update on the progress of the North West Strategic Growth Partnership and North West Regional Development Group.

 

Members noted the content  ...  view the full minutes text for item GSP102/20

GSP103/20

Update on Pay Assimilation and Harmonisation Process pdf icon PDF 97 KB

Additional documents:

Minutes:

The Chief Executive presented the above report, a copy of which had previously been circulated.  He advised that the purpose of the report was to update Members on the current position in relation to pay assimilation and the harmonisation of Term and Conditions of Employment for employees.

 

Members noted the  ...  view the full minutes text for item GSP103/20

GSP104/20

Overtime/ Holiday Arrangements pdf icon PDF 92 KB

Additional documents:

Minutes:

The Chief Executive presented the above report, a copy of which had previously been circulated.  He advised that the purpose of the report was to update Members on the current Holiday Pay/Overtime payment arrangements.

 

Members noted the content of the report.

 

The Meeting then went into Confidential Business