Agenda and minutes

Governance and Strategic Planning Committee
Tuesday 7 January 2020 4.00 pm

Venue: Guildhall, Derry. View directions

Items
No. Item

GSP1/19

Notice and Summons of Meeting

Minutes:

The Chief Executive read the Notice and Summons for the Meeting.

GSP2/19

Apologies

Minutes:

The Chief Executive completed the roll call and no apologies were recorded.

 

GSP3/19

Declarations of Members' Interests

Minutes:

There were no declarations of Members’ interest.

 

 

GSP4/19

Deputation - To receive representatives from Land and Property Services to provide a Brief on Non-Domestic Revaluation 2020 (copy attached). pdf icon PDF 1 MB

Minutes:

The Committee received Mr Ross, Director of Valuation, LPS who provide Members with a Brief on the Non-Domestic Revaluation 2020, a copy of which had been previously circulated. The following key areas were discussed:

 

§     Background

 

§     Revaluations

 

§     Net Annual Value (NAV) - Growth

 

§     Changes in NAV –  ...  view the full minutes text for item GSP4/19

Chairperson's Business

GSP5/19

Concolences

Minutes:

The Chairperson referred to the death the previous day of Dr James Mehaffey former Church of Ireland Bishop of Derry and Raphoe and requested that a letter be sent to Dr Mehaffey’s wife and family expressing Council’s condolences on his death.

 

 

GSP6/19

Congratulations

Minutes:

The Chairperson congratulated Andrew Forster on his appointment as the new Church of Ireland Bishop of Derry and Raphoe.

 

 

GSP7/19

Confirmation of the Open Minutes of the Governance and Strategic Planning Committee held on Tuesday 5 November 2019 pdf icon PDF 243 KB

Minutes:

Open Minutes of the Governance and Strategic Planning Committee held on 5 November 2019 (GSP128/19-GSP144/19) were signed by the Chairperson as correct.

 

 

GSP8/19

Options for University Provision in the North West pdf icon PDF 398 KB

Minutes:

The Senior Economist presented the above report.  He advised that the purpose of the report was to respond to a Motion passed by Council on 19 July 2019 seeking that Council explores all options for university expansion.

 

The Chief Executive referred to the importance of this matter in regards to  ...  view the full minutes text for item GSP8/19

GSP9/19

Establishment of a City Deal Working Group pdf icon PDF 136 KB

Minutes:

The Chief Executive presented the above report, a copy of which had previously been circulated.  He advised that the purpose of the report was to seek nominations from Members to populate the City Deal Working Group.

 

The Committee

 

Recommended       that Alderman Devenney and Guy and Councillors Duffy, Harkin and Reilly  ...  view the full minutes text for item GSP9/19

GSP10/19

Scheme of Allowances pdf icon PDF 236 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated.  She advised that the purpose of the report was to inform Members of recent advice/guidance provided by the Department for Communities in relation to Special Responsibility Allowances, site visits and Local  ...  view the full minutes text for item GSP10/19

GSP11/19

Six Month Progress Report pdf icon PDF 148 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above

report, a copy of which had previously been circulated.  She advised that the

purpose of the report was to seek Members’ comments and endorsement in

relation to progress against the Strategic Planning and Support Units Delivery

Plan for 2019/2020.

 

The  ...  view the full minutes text for item GSP11/19

GSP12/19

Deputations pdf icon PDF 148 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated.  She advised that the purpose of the report was to seek Members’ endorsement of an enhanced procedure for deputations to Meetings.

 

Councillor Boyle, whilst acknowledging the need for this matter to  ...  view the full minutes text for item GSP12/19

GSP13/19

NIAO Performance Duty Audit pdf icon PDF 231 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated.  She pointed out that the purpose of the report was to advise of and seek Member endorsement of the outcome of the Improvement Audit and Assessment for 2019-2020, carried out by  ...  view the full minutes text for item GSP13/19

GSP14/19

Minutes Style pdf icon PDF 180 KB

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated.  She pointed out that the purpose of the report was to advise Members of best practice in relation to the style of Minutes.

 

Councillor McLaughlin pointed out that she had raised  ...  view the full minutes text for item GSP14/19

GSP15/19

Menopause Policy pdf icon PDF 169 KB

Additional documents:

Minutes:

The Lead Human Resources Officer presented the above report, a copy of which had previously been circulated.  She advised that the purpose of the report was to seek Members’ approval for the adoption of a Menopause Policy and Guidance.

 

The Committee

 

Recommended       (a) that Council considers and adopts the Menopause  ...  view the full minutes text for item GSP15/19

GSP16/19

Use of E Tenders NI pdf icon PDF 100 KB

Minutes:

The Lead Assurance Officer presented the above report, a copy of which had previously been circulated.  She advised that the purpose of the report was to seek Members’ endorsement to use an electronic platform, etendersNI, to allow tenders to be issued electronically.

 

Councillor Cooper enquired as to what method  ...  view the full minutes text for item GSP16/19

GSP17/19

Framework for the Supply of Stationery, IT Consumables and Paper pdf icon PDF 131 KB

Minutes:

The Procurement Manager presented the above report, a copy of which had previously been circulated.  He advised that the purpose of the report was to seek Members’ endorsement for Council’s inclusion in the next Framework being run and managed by Belfast City Council.

 

Councillor McLaughlin expressed concern that a local  ...  view the full minutes text for item GSP17/19

Open for Information

GSP18/19

North West Regional Development Group pdf icon PDF 184 KB

Additional documents:

Minutes:

The Strategic Business Manager presented the above report, a copy of which had previously been circulated.  She advised that the purpose of the report was to provide Members with an update on the most recent meeting of the North West Regional Development Group.

 

Members noted the content of the report.  ...  view the full minutes text for item GSP18/19

GSP19/19

Strategic Growth Partnership Update pdf icon PDF 264 KB

Minutes:

The Strategic Business Manager presented the above report, a copy of which had previously been circulated.  She advised that the purpose of the report was to provide Members with an update on the most recent meeting of the Derry City and Strabane District’s Strategic Growth Partnership (Community Planning Partnership) held  ...  view the full minutes text for item GSP19/19

GSP20/19

Board of The Drainage Council pdf icon PDF 136 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated.  She pointed out that the purpose of the report was to advise Members that the Department for Infrastructure (DfI) had started the recruitment process to appoint ten Councillors to  ...  view the full minutes text for item GSP20/19

GSP21/19

NIAO Learning pdf icon PDF 134 KB

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated.  She pointed out that the purpose of the report was to advise Members of the publication ‘Performance Improvement in Local Government – Learning the Lessons of Performance: A Good Practice Briefing’  ...  view the full minutes text for item GSP21/19

GSP22/19

Elected member Risk Assessment pdf icon PDF 130 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated.  She advised that the purpose of the report was to provide Members with a copy of the annual review of the Risk Assessment on the Role of a Councillor.

 

Members noted  ...  view the full minutes text for item GSP22/19

GSP23/19

Northern Ireland Housing Council Update pdf icon PDF 211 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated.  She advised that the purpose of the report was to provide Members with the most recent Housing Bulletins.

 

Members noted the content of the report.

 

The Meeting then went into Confidential  ...  view the full minutes text for item GSP23/19