Agenda and minutes

Governance and Strategic Planning Committee (Open)
Tuesday 9 January 2018 4.00 pm

Venue: Guildhall, Derry. View directions

Items
No. Item

GSP1/18

Notice and Summons of Meeting

Minutes:

The Chief Executive read the Notice and Summons for the Meeting.

GSP2/18

Member Attendance and Apologies

Minutes:

There were no apologies.

 

GSP3/18

Declarations of Members' Interests

Minutes:

Councillors Fleming and Reilly declared and interest in Item 17 – Update on the North West Strategic Growth Partnership Meeting.

 

GSP4/18

Deputation - To receive Mr M Deeney, Area Commander, NIFRS Western Area Headquarters to address the Committee on the level of cuts in the service in this Council area and the potential risks arising therefrom.

Minutes:

The Chairperson welcomed Assistant Chief Fire Officer (Mr M Deeney) and Area Commander Western Division (Mr J Tate) Northern Ireland Fire and Rescue Service to the Meeting. The Assistant Chief Fire Officer gave a power-point presentation covering the following areas:

 

Aerial Ladder Platform Crewing Arrangements

 

Aerial Ladder Platform (ALP)  ...  view the full minutes text for item GSP4/18

GSP5/18

Chairperson's Business

Minutes:

There was no Chairperson’s business.

GSP6/18

Confirmation of the Open Minutes of the Governance and Strategic Planning Committee held on Tuesday 28 November 2018 pdf icon PDF 90 KB

Minutes:

The Open Minutes of Meeting held on 28 November 2017 (GSP169/17-GSP177/17) were submitted.

 

Councillor Tierney advised that his attendance was recorded as a non-Member of Committee.

 

Councillor Reilly advised that although he was in attendance as a non-Member his attendance was not recorded in the Minutes.

 

It was agreed that  ...  view the full minutes text for item GSP6/18

Matters Arising

GSP7/18

Closure of Omagh Electoral Office (GSP177/17)

Minutes:

Alderman Hussey welcomed the fact that the Electoral Board had acquired new premises in Omagh.

GSP8/18

Capital Projects Approval - Clooney Greenway - Land Acquisition ( GSP176/17)

Minutes:

The Chief Executive advised that a response had been received from the Department for Communities to a request made by Council for financial assistance towards the development of the above project.  The response stated that whilst the Department would wish to be in a position to secure funding unfortunately due  ...  view the full minutes text for item GSP8/18

GSP9/18

Update on the Development of a Growth Deal for the City Region pdf icon PDF 53 KB

Additional documents:

Minutes:

The Head of Finance presented the above report a copy of which had been previously circulated to Members.  He advised that the purpose of the report was to update Members on progress towards the development of Growth Deal for the City Region.

                                   

The Chief Executive advised that Officers were endeavouring  ...  view the full minutes text for item GSP9/18

GSP10/18

Rate Support Grant Cuts pdf icon PDF 36 KB

Additional documents:

Minutes:

The Lead Finance Officer presented the above report a copy of which had been previously circulated to Members.  He advised that the purpose of the report was to update Members on recent correspondence in relation to Rates Support Grant and to endorse continued engagement both at Officer and Member level  ...  view the full minutes text for item GSP10/18

GSP11/18

Revised Pay Scales pdf icon PDF 26 KB

Additional documents:

Minutes:

The Lead Human Resources Officer presented the above report, a copy of which had been previously circulated to Members. She advised that the purpose of the report was to seek Members’ approval for revised Pay Scales which have been agreed with the Trade Unions for Council employees.

 

The Committee

 

Recommended  ...  view the full minutes text for item GSP11/18

GSP12/18

Motion on Naming of Brandywell Stadium and Other Council Assets pdf icon PDF 37 KB

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had been previously circulated to Members.  She advised that the purpose of the report was to seek Elected Member approval for the establishment of and nominations to a dedicated Cross Party Elected Member Working group  ...  view the full minutes text for item GSP12/18

GSP13/18

Performance Improvement Duty - Audit and Assessment Report for 2017-18 pdf icon PDF 47 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had been previously circulated to Members.  She advised that the purpose of the above report was to advise of and seek elected Member endorsement of the outcome of the Improvement Audit and Assessment for 2017/18,  ...  view the full minutes text for item GSP13/18

GSP14/18

Nomination to NILGA's Regional Elected Member Development Working Group pdf icon PDF 36 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had been previously circulated to Members.  She advised that the purpose of the report was to seek endorsement of the nomination from the Council’s Elected Member Development Group for a Member to sit on the  ...  view the full minutes text for item GSP14/18

GSP15/18

National Association of Councillors Environment Conference pdf icon PDF 28 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had been previously circulated to Members.  She advised that the purpose of the report was to consider Member attendance at the national Association of Councillors Environment Conference.

 

The Committee

 

Recommended       that no Members be nominated  ...  view the full minutes text for item GSP15/18

GSP16/18

Risk Assessment on the Role of a Councillor pdf icon PDF 30 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had previously been circulated to Members.  She advised that the purpose of the report was to communicate and seek endorsement of the Risk Assessment on the role of a Councillor and to seek Member support  ...  view the full minutes text for item GSP16/18

Open for Information

GSP17/18

Emergency Planning - Future Emergency Planning Group Model pdf icon PDF 37 KB

Minutes:

The Lead Finance officer presented the above report, a copy of which had been previously circulated to Members.  She advised that the purpose of the report was to update Member’s on the revised model for Sub-regional contingencies in Northern Ireland and the associated transition arrangements and timescales.

                            

In response to  ...  view the full minutes text for item GSP17/18

GSP18/18

Update on the North West Strategic Growth Partnership Meeting pdf icon PDF 49 KB

Minutes:

The Chief Executive presented the above report, a copy of which had been previously circulated to Members. He advised that the purpose of the report was to provide Members with as update in the meeting of the North West Strategic growth Partnership held on Thursday 14 December 2017.

 

The Committee  ...  view the full minutes text for item GSP18/18

GSP19/18

Registration with the Information Commissioner Office pdf icon PDF 60 KB

Additional documents:

Minutes:

The Lead Democratic Services and Improvement Officer presented the above report, a copy of which had been previously circulated to Members. She advised that the purpose of the report was to advise members of data protection registration requirements under the Data Protection Act 1998.

 

The Committee noted the content of  ...  view the full minutes text for item GSP19/18

GSP20/18

Ombudsman (NI) Act 2016 pdf icon PDF 47 KB

Additional documents:

Minutes:

The Lead Legal Services officer presented the above report, a copy of which had been previously circulated to Members.  He advised that the purpose of the report was to advise members of correspondence received from the Northern Ireland Public Services Ombudsman is relation to new powers under the Ombudsman (NI)  ...  view the full minutes text for item GSP20/18